Whiteboards and Advanced Screen Sharing

Starting a Whiteboard Share

Click Share Screen located in your meeting toolbar.
Click Whiteboard.
Click Share.
The annotation tools will appear automatically, but you can press the Whiteboard option in the meeting controls to show and hide them.
Use the page controls in the bottom-right corner of the whiteboard to create new pages and switch between pages.

Note: Only the participant or host that started sharing the whiteboard has access to create and switch pages.
When you are done, click Stop Share.

Annotating a Whiteboard or Shared Screen

After sharing your screen or whiteboard, annotation controls will display. If you don't see the annotation tools, click Annotate (if you are sharing your screen) or Whiteboard (if you are sharing a whiteboard). While viewing a shared screen or shared whiteboard, click View Options then Annotate at the top.

Annotation tools

You will see these annotation tools:

Note: The Select, Spotlight, and Save options are only available if you started the shared screen or whiteboard.

Mouse: Deactivate annotation tools and switch to your mouse pointer. This button is blue if annotation tools are deactivated.
Select: Select, move, or resize your annotations. To select several annotations at once, click and drag your mouse to display a selection area.
Text: Insert text.
Draw: Insert lines, arrows, and shapes. To highlight an area of the shared screen or whiteboard, select following square or circle icon to insert a semi-transparent square or circle.
Stamp: Insert predefined icons like a check mark or star.
Spotlight / Arrow / Vanishing Pen: Turn your cursor into a spotlight or arrow.
- Spotlight: Displays your mouse pointer to all participants when your mouse is within the area being shared. Use this to point out parts of the screen to other participants.
- Arrow: Displays a small arrow instead of your mouse pointer. Click to insert an arrow that displays your name. Each subsequent click will remove the previous arrow placed. You can use this feature to point out your annotations to other participants.
- Vanishing Pen: Allows the presenter to annotate on the whiteboard or shared screen without having to erase or undo their last addition, as the annotation will fade away within a couple of seconds.
Eraser: Click and drag to erase parts of your annotation.
Format: Change the formatting options of annotations tools like color, line width, and font.
Undo: Undo your latest annotation.
Redo: Redo your latest annotation that you undid.
Clear: Delete all annotations.
Save: Save shared screen / whiteboard and annotations as a PNG or PDF. The files are saved to the local recording location (usually your Documents folder).

Annotation settings

If you started the shared screen or whiteboard, click More in the screen share controls for these annotation settings:

Enable/Disable Annotation for Others: Allow or prevent the participants from annotating on your shared screen.
Show/Hide Names of Annotators: Show or hide the participants' names when they are annotating. If set to show, the participant's name will briefly display beside their annotation.

When sharing your screen, you also have several Advanced options:

Slides / Powerpoint as Virtual Background: Allows you to use a slideshow presentation as your virtual background, providing a more immersive presentation. Your video will appear in a small moveable box in front of your slides.
Portion of Screen: Share a portion of your screen represented by a green border. The border can be adjusted as needed during the share by clicking and dragging any side or corner.
Computer Audio: Only share your computer's audio (your selected speaker in your audio settings). Select the down arrow just to the right of Computer Audio option to view audio options and switch between Mono and Stereo (high fidelity) audio options.
Video: Share a video stored on your computer as video content through Zoom's native video player.
Content from 2nd Camera: Share a secondary camera connected to your computer; for example, a document camera or the integrated camera on your laptop. Click Switch Camera in the top-left corner to switch between cameras.

Files: Share a file from a third-party sharing service like Google Drive or Microsoft OneDrive. Follow the on-screen prompts to sign in to the third-party service and grant Zoom access.