Settings in Your Zoom Account
Some settings, such as Waiting Rooms and Automatic Recording, can be set when scheduling a particular meeting. Many other meeting settings are only available from your online account, and affect all meetings that you schedule. When you first set up your Zoom account, it is important to go over all your settings and make sure they are set the way you would like them. Click here to learn about settings available when scheduling meetings.
You may find all your Zoom account settings at zoom.us/profile/setting. Here are some of the more important ones.
Waiting Room
This will enable waiting rooms for all your meetings by default. From here you can customize your waiting room, and allow it to automatically admit anyone with a Fuller Faculty & Staff account.
Only authenticated users can join meetings
If this option is available, enabling it will prevent participants from joining any of your meetings if they are not signed in to their Zoom account. CAUTION: this may prevent some prevent some legitimate participants from joining the meeting if they are signed into the wrong account, have signed out, or do not have a Zoom account.
Enable Personal Meeting ID
Your Personal Meeting is like a scheduled meeting which is always available. If you use your Personal Meeting, it is recommended to keep the waiting room on and not distribute the link publicly, as anyone with the link can join it at any time.
Chat
You can disable the ability for participants to chat publicly or privately in all your meetings (hosts and co-hosts will always be able to chat). You can also control these features during a meeting with the Security button and the "..." button in Chat.
Sound notification when someone joins or leaves
It is recommended to leave this off, as it can be disruptive in large meetings. Hosts and co-hosts will always be notified when someone joins the waiting room.
Screen Sharing
It is recommended to leave "Who can share?" to "All Participants" and "Who can start sharing..." to "Host Only". This will allow others to share their screen to present, but will prevent anyone from interrupting you while you are sharing your screen, during a lecture for example. This setting can be adjusted during the meeting with the Security button.
Annotation and Whiteboard
These settings allow you and participants to annotate a shared screen or a blank page. This can also be controlled during a meeting through the options bar at the top of the screen while screen sharing. Click here for more information.
Closed captioning and Language Interpretation
These accessibility features are very important for classes and meetings at Fuller. Language interpretation requires one or more participants to be interpreters, but closed captioning can be automatic with live auto-transcription, and should be made available for all classes and meetings. Click here for more information.