Alternative Hosts and "Schedule For"
Alternative Host
When scheduling a meeting, the host can designate one or more users to be an alternative host. Both the host and the alternative host must have a licensed Fuller faculty & staff Zoom account.
Once scheduled, any of the alternative hosts can start the meeting as the host using the join link in the email or calendar invite. This will allow someone else to have host controls in a meeting you schedule, even if you are not able to attend. If you have the waiting room enabled or "Allow participants to join...before start time" disabled, the alternative host will still be able to start the meeting.
If you do not wish or are unable to designate an alternative host for a meeting you are scheduling, but want participants to be able to meet without you present (a student group, for example), make sure to disable the waiting room and enable "Allow participants to join...before start time." If applicable, also allow participants to share their screen in your Zoom account settings. No one in the meeting will have access to host controls. Also keep in mind your limit of two active meetings at a time.
If you join after the alternative host, you will regain control of the meeting and become host, and the alternative host will become a co-host. If you are attending the meeting but would like assistance with managing the meeting, you can assign a co-host during the meeting or transfer your host role to someone else, instead of setting an alternative host. Alternative hosts can't schedule on behalf of the host. If you need to schedule a meeting for another user, or allow them to schedule meetings for you, use Scheduling Privilege.
How to designate an Alternative Host
- When scheduling or editing a meeting, click Advanced Options or scroll to the bottom of the options.
- In the Alternative Host field, enter the alternative host's name to search through users. If you get an error, it's possible that user does not have a licensed faculty & staff account.
- Click Schedule to finish, and open up the calendar you have selected.
- The alternative host(s) will now receive an email letting them know that they have been added as an alternative host, along with a link to start the meeting.
Scheduling Privilege
Scheduling privilege is designed for a user like an executive admin to:
- Assign or delegate a user or multiple users in your account to schedule meetings on your behalf.
- Schedule meetings on behalf of a user (or multiple users) that has assigned you scheduling privilege.
- You and the assigned scheduler must both have licensed faculty & staff accounts.
- Users with Scheduling Privilege on your account will be able to manage and act as an alternative host for all your meetings.
- You will be able to see and edit all the meetings of users for whom you have scheduling privilege.
Setting up scheduling privilege
- Sign in to the Zoom web portal.
- Click Settings.
- Under Other, click the plus sign (+) next to Assign scheduling privilege to.
- Enter one or more email addresses in the window, separated with a comma.
- Click Assign.
If the user was assigned successfully, they will appear under Assign Scheduling Privilege to.
If scheduling privilege cannot be assigned because the user is not on your account or is not a licensed faculty & staff user, you will receive an error message.
Scheduling for another user
- When scheduling or editing a meeting, find the Schedule for section, found below the Topic section, and choose the user you want to Schedule For from the dropdown menu.
- Click Schedule to finish, and open up the calendar you have selected.
If you need to schedule meetings for someone, they need to assign you scheduling privilege through their Zoom account.