Webinars and Registration

Meeting and Webinar Comparison

In Zoom, webinars are technically distinct from normal meetings and require a separate paid license. Please see below for details on ordering a webinar license.

Meetings are designed to be a collaborative event with all participants being able to screen share, turn on their video and audio, and see who else is in attendance.

Webinars are designed so that only the host and any designated panelists can share their video, audio and screen. Attendees have the ability to interact via Q&A, Chat, and answering polling questions, but do not appear on screen.

The registration feature is available for both meetings and webinars. This allows you to create a custom registration page where participants can register with their e-mail, name, other questions, and custom questions, allowing you to capture more information about your attendees. Once the meeting is scheduled, you can manage your registrants, resend confirmation emails, and can also generate meeting registration reports if you want to download a list of people that registered.

If you are scheduling a meeting and want to emulate a "webinar" style, we recommend requiring registration, making the panelists co-hosts, spotlighting the panelists, preventing the participants from unmuting, and setting participant chat to "Host-only".

Enabling registration for a meeting

Sign in to the Zoom web portal.
In the navigation menu, click Meetings.
Schedule a New Meeting or edit an existing meeting.
In the Registration section, make sure to select the Required check box.
After scheduling the meeting, the Registration and Branding tabs will appear.
Manage attendees: Click View to see a list of people that have registered for the meeting. Clicking on the registrant name will provide addition info about that person.

Customizing registration options

After you schedule the meeting, you can customize registration options:

Click the Registration tab.
In the Registration Options section, click Edit.
You may customize the following options:

Registration

Automatic Approval: Anyone who signs up will receive an email with information on how to join.
Manual Approval: Anyone who signs up will need to be approved by the host on the meeting management page.
Send an email to host when someone registers: Check this option if you want to receive an email when someone registers for your meeting. Attendees will receive an email when you approve their registration.
Close registration after event date: Check this option if you want to prevent anyone from registering after the meeting date and projected end time. Attendees can still register on the event date and once the meeting starts, as long as it is before the projected end time of the meeting. For example, if you schedule a meeting for 9AM with a duration of 2 hours, the registration will close at 11AM.
Note: If you enable this setting and make your meeting cloud recording available on-demand, people can use the original registration link to register for the on-demand cloud recording.
Allow attendees to join from multiple devices: Check this option to allow meeting attendees to be able to join from multiple devices, such as computers and phones.
Show social share buttons on the registration page: Provides buttons to share the registration page to Facebook, Twitter, LinkedIn, or email.

Questions

You can customize the question fields that appear in your registration page.

Click the Questions tab.
Check the Field(s) you would like to include on your registration page.
(Optional) Check the Required box if you want to make that field required.
Click Save All.

Note:

Name and email address are always required.
Some fields like Country/Region and State/Province will appear as dropdown menus for attendees.

Custom questions tab

Click the Custom Questions tab to add questions to your registration page.
Click New Question to add a question.
Choose the type of question: Short answer or Single answer.
Check whether the question is required.
Enter the question.
For single answer questions, enter the answer options.
Click Create. Repeat the above steps to create more custom questions.
Click Save All to save your customized registration.

Customizing branding

After you schedule the meeting, click the Branding tab to customize branding options for your registration page:

Banner: Click Upload to add an image that appears at the top of your registration page.
Logo: Click Upload to add an image that appears to the right of meeting topic on your registration page. The logo also appears in the email invitation.
Click Add Description to add alt text to the image. The description isn't visually displayed on the screen but helps people with visual impairments to access and understand the image.

Webinars

To set up a webinar license for your Fuller Faculty & Staff Zoom account, email vcsupport@fuller.edu. Please provide the start and end date you will need the license, as well as the cost center to be charged. The minimum license is one month, and you may host as many webinars as you like during that month (but only one at a time).

If your event is run through Event Production Services, please check with them first as they may be using their webinar account.

Maximum Attendees Per Month (plus tax) Per Year (plus tax) 500 $79 $690 1000 $340 $3400