[Host Only] Security and Managing Participants

Host controls allow you as the host to control various aspects of a Zoom meeting, such as managing the participants.

The co-host feature allows the host to share hosting privileges with another user, allowing the co-host to manage the administrative side of the meeting, such as managing participants, breakout rooms, or starting and stopping the recording. The host must assign co-hosts during the meeting, and there is no limitation to the number of co-hosts you can have. As they can only be assigned by the host during a meeting, co-hosts cannot start a meeting. If you need someone else to be able to start your meeting, you may assign an alternative host.

In addition to participant controls, the host and co-hosts have access to these additional controls.

Security

The following settings can be enabled from the menu:

Lock Meeting: Locks the meeting, keeping new participants from joining the meeting.
Enable Waiting Room: Enables Waiting Room for incoming new participants or to move current participants into the Waiting Room. This option is available regardless of the setting when scheduling the meeting.
Hide Profile Pictures: Hide all profile pictures, including the host. Display names are shown instead.
Allow participants to:
- Share Screen: Allows participants to share their screens. Please make sure this is checked if others will be presenting.
- Chat: Allows participants to use the chat function.
- Rename Themselves: Allows participants to rename themselves from the Participants panel.
- Unmute Themselves: Allows participants to unmute themselves without the host's permission.
- Start Video: Allows participants to start their video in the meeting.
- Annotate on Shared Content: Allows participants to annotate over content shared during the meeting. The host can enable or disable annotation when the host is sharing.
Remove Participant: Removes a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in Meeting settings.
Report: Allows you to report a user to Zoom's Trust and Safety team. You will be able to select which user to report and provide details about the problem. You can also upload evidence, such as screenshots.
Suspend Participant Activities: Turn off all participant's video, audio, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants including those joined using a Zoom Room.

Participants

Click Participants to display the participants list.

Hover over a participant and click More for these options:

Ask to Unmute / Unmute / Mute: Prompts the participant to unmute, or mutes them instantly.
Chat: Open the chat window to send messages directly to the participant.
Stop Video: Stop the participant's video stream so they are unable to start their video. If the participant hasn't started their video, you will see the Ask to Start Video option.
Pin: Pin up to 9 participants' videos so that it is always visible on your screen. This will not affect others' views.
Spotlight for Everyone: Spotlight up to 9 participants' videos, so that their videos are always visible for all participants in the meeting.
Make Host (only available to the host): Transfer your host controls to the participant. There can only be one host in a meeting.
Make Co-Host / Remove Co-host Permissions(only available to the host): Assign the participant to be a co-host. You can have an unlimited number of co-hosts.
Rename: Change the participant name that is displayed to other participants. This change only applies to the current meeting.
Note: To change your own name that is displayed, hover over your name in the participants list and click Rename. You can permanently change your name in your profile.
Assign to type Closed Caption (only available to the host): Assign the participant to type closed caption during the meeting.
Allow to Record Local Files (only available to the host): Allow the participant to start or stop a local recording of the meeting, which will be saved on their computer. Participants do not have access to start a cloud recording.
Allow to Multi-pin: Allows another participant to use the multi-pin feature. By default, participants can only pin 1 participant at a time.
Put in Waiting Room: Place the participant in a virtual waiting room until you re-admit them. The host must enable waiting room for this option to appear.
Put On Hold: If the waiting room is not enabled, you'll see this option to place the participant on hold.
Remove: Dismiss a participant from the meeting. They won't be able to rejoin unless you allow participants to rejoin.
Report: Allows you to report a user to Zoom's Trust and Safety team. You will be able to select which user to report and provide details about the problem. You can also upload evidence, such as screenshots.

You will also have access to enable or disable these options at the bottom of the participants list:

Invite: Invite others to join the meeting.
Mute All: Mute all participants currently in the meeting.

Click "..." for these options:

Ask All to Unmute: Display a pop-up notification to all muted participants with option to unmute themselves or stay muted.
Mute Participants upon Entry: Automatically mute participants as they join the meeting.
Allow Participants to Unmute Themselves: Participants can unmute themselves if they want to speak to others in the meeting.
Allow Participants to Rename Themselves: Participants can change their screen name displayed to other participants.
Play sound when someone joins or leaves: Play a sound when participants join and leave the meeting
Play Chime for Chat Messages/Raise Hand: Play a sound when participants use in-meeting chat or raise their hand.
Enable Waiting Room: Enable the Waiting Room feature. This option is available regardless of the setting when scheduling the meeting.
Lock meeting: Prevents other participants to join the meeting in progress.
Merge to meeting window: Merge the participants list with the main meeting window. This option is only available if you separated the participants list from the main meeting window by clicking Pop Out from the top-left drop-down menu.

To prevent participants from screen sharing:

In the host controls, click the arrow ^ next to Share Screen and click Advanced Sharing Options.
Under Who can share? choose Only Host.
You may also allow participants to share, but prevent them from interrupting when someone else is sharing.

Chat

While in a meeting, click Chat in the meeting controls.
Click More to display in-meeting chat settings.
You can access the following options:

Save chat: Save all chat messages in a TXT file. Saved to the same location as local files.
Share file in meeting: Send a file in the chat.
Allow attendees to chat with: Control who participants can chat with.
No one: Disables in-meeting chat.
Host only: Only the host can send messages to everyone. Participants can still send private messages to the host.
Everyone publicly: Participants can only send public messages. Public messages are visible to all participants. Participants can still send private messages to the host.
Everyone publicly and privately: Participants can send public or private messages. Public messages are visible to all participants. Private messages are sent to a specific participant