Scheduling Regular Zoom Meetings

There are several ways to schedule single or recurring meetings and invite participants. This list includes the most commonly-used method for scheduling meetings with Zoom; for scheduling Zoom class sessions in Canvas please click here.

Click here for an overview of the settings available when scheduling a meeting.

How to Schedule a Meeting

Option 1 (Easiest for Meetings): Scheduling through Google Calendar

Open Google Calendar (calendar.google.com)
If this is your first time using it, you may need to sign in to “Zoom for G Suite” on the right side of your calendar:
Schedule a meeting as usual within Google Calendar then click Add video conference and choose Zoom Meeting.
Invite others to join. Guests will receive the link to join in their event invitation.

Option 2: Scheduling through the browser

Go to zoom.us/meeting (You may be prompted to sign in but will be redirected to the page after)
Click the blue Schedule a Meeting button in the top left corner
Enter the Topic, Time and Date, Recurrence, and other related details and click Schedule

Option 3: Scheduling through the desktop app

Open the Zoom desktop app.
Click on the Home button at the top left.
Click the Schedule button.
Enter the Topic, Time and Date, Recurrence, and other related details and click Schedule.

When scheduling a meeting through the browser or desktop app, you can enable or disable waiting rooms, join before host, and pre-assign breakout rooms. After the meeting is scheduled you can edit it and add polls at zoom.us/meeting.

Most meetings and all classes should be set to recurring, this will allow you to keep the same link for all occurrences of the meeting/class. If you would like a permanent link, set the recurrence to “No Fixed Time.”

Please note, when scheduling meetings you may only have up to two active at a time. If you try to have a third meeting while two are running, participants will be unable to join and will receive a message that the host has another meeting in progress.

You can check which meetings you have running at any given time at zoom.us/meeting - you will see a red camera icon next to any that are active, and may join them from there.

Here's more information from Zoom on scheduling meetings - https://support.zoom.us/hc/en-us/articles/201362413

Inviting Others to Your Meeting

Option 1: Google Calendar Event

If you created your Zoom meeting directly in Google Calendar, just add guests from there.

Check that you are signed in to Google Calendar (calendar.google.com) with your Fuller account.
After scheduling a meeting in the browser, click on Add to Google Calendar
Check that it is the correct Google account and give Zoom permission if necessary.
Invite participants as you would any other Google Calendar event; the calendar invite will include the link to join the meeting. Do not add an additional video conference to this event.

Option 2: Invite Link

After scheduling a meeting, copy the Invite Link
Paste the link in Canvas, an email, online document, or any other way of sharing the link with the intended participants.
Note that the password is built into the link, and so anyone with access to the link has access to the meeting.